This is a remote position.
Administrative & Communications Specialist
Hours per Week: 40 Hours
Schedule: Monday to Friday, 9AM to 5PM Eastern Time
Overview: We are seeking a proactive, detail-oriented Administrative & Communications Specialist to support our fast-paced, client-focused team. This hybrid role blends administrative support with content creation and communications. You will be instrumental in maintaining smooth business operations, enhancing internal and external communications, and driving marketing initiatives. The ideal candidate is highly organized, an exceptional communicator, tech-savvy, and eager to grow with a dynamic company.
Key Responsibilities:
Administrative Support
- Manage client and internal email communication professionally and efficiently
- Schedule and coordinate meetings using ClickUp and manage data entry in Airtable
- Conduct daily operational checks to ensure meetings and tasks are accurately scheduled
- Provide backup support to the Service Coordinator when needed
- Assist with resume screening, interview scheduling, and internal onboarding
- Maintain confidentiality and accuracy in handling sensitive business information
Content & Communications
- Draft and edit emails, newsletters, memos, and announcements with a polished, professional tone
- Create, schedule, and manage social media posts (primarily on LinkedIn)
- Assist in writing, editing, and proofreading meeting minutes (high priority task)
- Support development of SOPs and internal documentation
- Contribute to the creation of training materials based on internal processes
- Write and maintain website content and blog posts with a focus on clarity and SEO optimization
- Draft professional articles and summaries for publication or client use
- Conduct research and compile findings to support marketing or strategy initiatives
- Help coordinate event sign-ups, calendar planning, and logistics
Requirements
- Strong written and verbal communication skills; exceptional proofreading/editing ability
- Proficiency with ClickUp, Airtable, Google Suite, and Microsoft Office tools
- Experience in content creation, marketing, or communications preferred
- Knowledge of SEO and content management best practices is a plus
- Excellent organizational and time management skills
- Ability to work independently in a remote environment and proactively solve problems
- Familiarity with social media platforms (especially LinkedIn)
- Discretion and professionalism in handling confidential information
- A fast learner with a growth mindset and a strong sense of ownership
Benefits
Independent Contractor Perks:
- HMO Coverage for eligible locations
- Permanent work-from-home arrangement
- Immediate hiring
- Stable freelance opportunity
ZR_23024_JOB