Executive Assistant — Investor Relations (Private Equity, Healthcare-Focused)

About the Client (Industry) A New York–based private equity firm focused on healthcare. The team operates in a fast-paced, high-touch environment and is currently in an active fundraising cycle with a heavy cadence of LP/investor meetings. You will support the Head of Investor Relations (VP) and collaborate with two team members (Analyst & Associate), as well as in-house executive assistants and external investors/LPs.

What You’ll Do

● Calendar Ownership (Primary):

○ Manage complex, high-volume calendars across multiple stakeholders; schedule and reschedule LP/investor meetings, diligence calls, and internal coordination. ○ Handle “email hockey” with EAs at partner firms to lock times, resolve conflicts, and ensure airtight confirmations.

○ Maintain recurring 1:1s, team standups, and time blocks; buffer for travel, prep, and debriefs.

● Inbox & Coordination Support:

○ Draft professional, concise scheduling emails; follow up proactively so nothing slips through the cracks.

○ Surface priorities, hold the team accountable to next steps, and flag items that require executive attention.

● Meeting Readiness & Follow-Through:

○ Prepare and circulate calendar invites with correct titles, dial-ins/links, attendees, and materials.

○ Track pending invites, RSVPs, and reschedules; keep a simple log of touchpoints and open loops.

● Stakeholder Liaison:

○ Coordinate directly with LPs, bankers, consultants, and internal EAs with polish and discretion.

○ Uphold a white-glove, investor-facing tone at all times.

● Light Admin Support (as needed):

○ Maintain contact lists; update simple trackers (e.g., pipeline of investor meetings).

○ Book internal rooms or virtual bridges; arrange small logistics around key meetings.

Tools You’ll Use

● Microsoft Outlook (must-have) for email & calendar

● Microsoft Teams/Zoom/Google Meet (video links in invites)

● Excel or Sheets (light tracking), shared drives

What Great Looks Like

● You excel at fast, accurate scheduling and thrive on closing loops.

● Your emails are crisp, error-free, and investor-appropriate.

● You anticipate conflicts and propose solutions before anyone asks.

● You are calm under pressure, organized to a fault, and relentlessly dependable.

Qualifications

● 3–5+ years as an Executive Assistant, Scheduling Coordinator, or IR/PE/Finance admin supporting senior leaders.

● Proven mastery of Outlook for complex, multi-party scheduling.

● Excellent written and verbal English; professional etiquette with senior, external stakeholders.

● Extreme attention to detail; strong follow-through and time management across changing priorities.

● Availability to work U.S. Eastern Time (full NYC workday).

● High discretion with confidential investor and firm information.

Nice-to-Have

● Prior exposure to private equity, investment banking, asset management, or healthcare environments.

$800 - $1,100 a month

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.